\svnid{$Id: astro.nsf.appendices.tex 105 2009-08-10 18:38:35Z cmartin $}
\section{Appendix}
\label{sec:Appendix}

\draftblue{ % To highlight text from the NSF Call for Proposals

Supplementary Documents.
 
 Required:
 
\subsection{Organization Classification}
 
    For all proposals: Provide a statement from the sponsored
    research office classifying the performing organization as either
    non-Ph.D.-granting, Ph.D.-granting, or non-degree-granting (as
    defined in Section IV).  

\subsection{Commitment for operation and maintenance}
 
    Include a letter (one-page maximum) documenting the
    organization's commitment for operation and maintenance of the
    instrument.  

\subsection{Submission Limit} 
    When applicable: Proposals that include subawards/subcontracts
    (except for development proposals with subawards/subcontracts to
    institutions that do not exceed
    20\% of the proposal budget), must include statements from sponsored research offices, acknowledging that this proposal is included as part of their submission limit.  Otherwise, an organization may exceed its submission limit, with the result that the proposal including the subaward/subcontract will be returned without review.

\subsection{Cost Sharing}
 
    When applicable: A letter (one-page maximum) documenting the
    organization's commitment for required cost-sharing, if
    applicable, must be included.

\subsection{Private Sector Collaboration} 
    When applicable: If a proposed effort involves a private sector
    or institutional partner, a letter (one page maximum) confirming
    the collaboration must be included.

\subsection{Postdoctoral Mentoring plan}
    When applicable: Each proposal that requests funding to support
    postdoctoral researchers must include, as a supplementary
    document, a description of the mentoring activities that will be
    provided for such individuals. The mentoring plan must not exceed
    one page.
}


\subsection{Postdoctoral Mentoring plan}

One postdoctoral researcher will be funded on this project, with
various responsibilities regarding ASTRO, such as:

\begin{itemize}
\item take a leading role in telescope and receiver construction
\item prepare reduced science products and publications
\item (if desired by post-doc) gain experience teaching in the undergraduate liberal arts college environment
\item participate in weekly telecons and quarterly meetings
\item present their work both within the department but also at national meetings
\item participate in grant writing and administration
\item develop group leadership skills through interactions with undergraduates and graduate students at Oberlin and the Univ.~of Arizona
\end{itemize}

The PI will work with the postdoctoral researcher to establish and
implement an Individual Development Plan based on best practices
suggested by the National Postdoctoral Association.  This plan will be
created at the beginning the postdoc's employment and then reviewed
annually.  Since every post-doc has somewhat different skills and
plans for the future, the details of their job will be customized to
best prepare them for their desired future employment.

Regardless, this research program is a unique opportunity for a postdoctoral
researcher. They will spend approximately half of their time with the
PI at Oberlin College constructing ASTRO and the remainder at the
Univ.~of Arizona, where much of the physical assembly of \sctwo{}
will take place. The postdoc would constantly be collaborating with a
large and talented group of researchers around the world through
weekly telecons and quarterly meetings in addition to direct
collaboration with researchers at their two primary research sites. In
Oberlin, the postdoc would work directly with PI Martin, participating
in administrative capacities as well as scientific and
instrumentational roles. Furthermore, the postdoc would work with
undergraduates in a liberal arts environment, emphasizing
individualized instruction, especially while working with students in
Martin's lab. At the Univ.~of Arizona, the postdoc would
encounter the pedagogical experience of a research university, perhaps
teaching a course if interested and time allows. This combination will
allow the postdoc to compare these two different academic environments.

The postdoc will also have access to decades of experience in several
fields - the ASTRO research team includes experts in radio astronomy,
instrumentation, software development, and optics. The postdoc will
have many opportunities to learn from all of these experts and obtain
functional knowledge of the state of each of their disciplines.

%Example Postdoctoral Researcher Mentoring Plan for an NSF Proposal
%
%[Note: The following mentoring plan is provided as an example; however, the specific mentoring plan a PI develops should fit the project, the department's goals, and the needs of the postdoctoral researcher(s) to be mentored.]
%
%One postdoctoral researcher will be funded on this project.  The
%postdoctoral researcher's development will be enhanced through a
%program of structured mentoring activities.  The goal of the mentoring
%program will be to provide the skills, knowledge and experience to
%prepare the postdoctoral researcher to excel in his/her career path.
%To accomplish this goal, the mentoring plan will follow the guidance
%of the National Academies of Science and Engineering on how to enhance
%the postdoctoral experience, by providing a structured mentoring plan,
%career planning assistance, and opportunities to learn a number of
%career skills such as writing grant proposals, teaching students,
%writing articles for publication and communication skills [1].
%Specific elements of the mentoring plan will include:
%
%\begin{itemize}
%\item Working with the postdoctoral researcher to establish and implement an Individual Development Plan based on the process developed by the FASEB [2]
%\item Seminars, workshops and individual consultations on how to identify research funding opportunities and write competitive proposals, offered by Texas A\&M University's Division of Research and Graduate Studies Office of Proposal Development [3] 
%\item Participation in seminars and workshops on teaching and learning, as well as access to a teaching mentoring program, conducted by the Graduate Teaching Academy under the auspices of the NSF-funded Center for Integration of Research Teaching and Learning (CIRTL)  and Texas A\&M University's Center for Teaching Excellence [4]
%\item Opportunities to network with visiting scholars who are leaders in our field by having lunch or dinner with them when they participate in the department's visiting speaker series
%\item Participation in a journal club for graduate students and postdocs, in which participants meet weekly, along with a faculty facilitator, to discuss and critique recent journal articles in the field and to discuss how to write and submit journal articles
%\item Travel to at least two conferences each year [name conferences here] (travel funds are included in the budget), with the goal that the postdoctoral fellow present a poster or paper at the conference.
%\item Participation in a monthly brown bag lunch series for postdoctoral fellows and graduate students in our department, in which speakers will be invited to discuss subjects related to career development such as how to apply for a faculty position, career paths outside of academia, tips for negotiating salary and start-up funds, how to plan and independent research agenda, etc.
%\item Participation in the PI's weekly research group meetings, in which members will be expected to present their research regularly, and feedback and coaching will be given to help all members to develop their communication and presentation skills. 
%\end{itemize}
%
%Success of this mentoring plan will be assessed by tracking the
%progress of the postdoctoral fellow through her/his Individual
%Development Plan, interviews of the postdoctoral fellow to assess
%satisfaction with the mentoring program, and tracking of the
%postdoctoral fellow's progress toward his/her career goals after
%finishing the postdoc.
%
%[1]  National Academy of Science, National Academy of Engineering, Institute of Medicine, ``Enhancing the Postdoctoral Experience for Scientists and Engineers: A Guide for Postdoctoral Scholars, Advisers, Institutions, Funding Organizations, and Disciplinary Societies,'' National Academies Press, 2000.
%
%[2] The Federation of American Societies for Experimental Biology, ``Individual Development Plan for Postdoctoral Fellows,'' http://www.faseb.org/ 
%
%[3] http://opd.tamu.edu/ 
%
%[4] http://cirtl.tamu.edu/tamu-cirtl/first-page.html 
%
%Example 1 
%
%Postdoctoral scholars working in my laboratory will conduct research on the neuronal processes involved in Pavlovian fear learning. Under my mentorship, they will learn to formulate and test hypotheses related to the acquisition, consolidation, and retrieval of fear memories; develop expertise in behavioral and neurobiological techniques including intracranial drug infusion, single-unit and slice electrophysiology, and immunocytochemical analysis; and acquire expert knowledge of the scientific literature in our research area.
%
%At the start of their training, postdocs will be required to provide the Office of Postdoctoral Studies (OPS) with relevant contact information so they receive announcements of upcoming training seminars and events offered by OPS and the Office of Research; attendance at these professional and career development seminars will serve to supplement the individualized mentoring I provide. Postdocs will also be encouraged to make use of the extensive professional and career development resources on both the OPS (www.unl.edu/postdoc) and the National Postdoctoral Association (NPA) websites. UNL is a sustaining member of the NPA.
%
%To foster open and clear communication with my postdocs, I will provide each with the Compact Between Postdoctoral Appointees and Their Mentors (attached), which describes the commitments both they and I make to ensure an effective postdoctoral training experience. We will discuss these expectations and the steps we will take to achieve the goals of the Compact at the start of the postdoctoral appointment. On an individual basis, we will also collaboratively complete an Individual Development Plan (attached) to help postdocs identify both their short- and long-term goals and the skills and abilities needed to achieve them. Used in conjunction with the Annual Performance Review (attached), the IDP will serve as an iterative mentoring tool that will help establish an ongoing, productive mentor-mentee partnership characterized by mutual respect and understanding.
%
%Because effective communication of research findings is an essential component of scientific success, I will help my postdocs hone their communication skills by having them write research articles and develop oral and poster presentations for lab meetings, department seminars, and scientific meetings. I will also help them prepare their own research grants and involve them in the development of mine. Finally, I believe that all trainees benefit from the perspectives and guidance of multiple mentors; therefore, while I will serve as my postdocs' primary advisor and mentor, I will encourage them to seek additional mentors within and outside our institution.
%
%Example 2
%
%Scientific and technical skills 
%\begin{itemize}
%\item Postdocs will contribute to research on the role glutamate-dependent neuronal plasticity plays in addiction to psychostimulant drugs such as cocaine and amphetamine. 
%\item They will work under my guidance and with assistance from senior lab members and faculty collaborators to develop the scientific and technical skills necessary to carry out this research program.
%\item In the course of this research, they will develop expertise in behavioral and biochemical techniques, including drug self-administration, immunocytochemical analysis, BS3 assay, SDS-PAGE, and Western blotting. These skills will have broad applicability to other areas of research and will be an immense benefit to postdocs as they establish their own laboratories. 
%\item Postdocs will add to their scientific knowledge by reading and discussing scientific literature with me and other members of the lab and participating in journal clubs and seminars related to this research. 
%\end{itemize}
%
%Career planning and professional development
%\begin{itemize}
%\item I will work with postdocs to design an individual development plan describing their research, training, and career goals as well as the approaches they will take to achieve those goals. We will review and revisit this plan on a regular basis. 
%\item I will meet weekly with postdocs to discuss their progress on research projects and to identify and resolve any difficulties carrying out their work. 
%\item Postdocs will be encouraged to attend workshops on responsible conduct of research, career opportunities, resume writing, and interview skills. 
%\end{itemize}
%
%Communication skills 
%\begin{itemize}
%\item Postdocs will improve their ability to communicate research findings by presenting and obtaining feedback on their research at regularly scheduled lab meetings. 
%\item Postdocs will also have an opportunity to present their research at our weekly departmental colloquium series at which faculty, graduate students, postdocs, and invited speakers present on a rotating basis. 
%\item Postdocs will be encouraged to give poster and oral presentations during the Experimental Biology annual meeting. 
%\item I will help postdocs enhance their writing skills by working with them to develop research reports and review articles. 
%
%\item Postdocs will be invited to join me in teaching a freshman seminar on our research topic. This will give them experience presenting complex scientific information to an audience of non-experts, and it will provide valuable teaching experience.
%\end{itemize}
% 
%Grants management
%\begin{itemize} 
%\item I will involve postdocs in the preparation of new grant applications and competing renewals. 
%\item I will encourage postdocs to apply for independent research support, such as a National Science Foundation postdoctoral fellowship or a National Institutes of Health Pathway to Independence award. I will provide guidance as they develop these grant applications. 
%\end{itemize}
%
%Laboratory management 
%\begin{itemize}
%\item Postdocs will be required to receive training in lab safety, animal care and use, and responsible conduct of research. 
%\item Postdocs will be involved in day-to-day management of lab operations (e.g., ordering laboratory supplies, overseeing the lab budget, maintaining research equipment and facilities, ensuring compliance with safety standards). 
%\item Postdocs will be involved in training and mentoring undergraduate and graduate students. 
%\item Postdocs will have a role in recruiting and interviewing new students and employees to the lab. 
%\end{itemize}


\draftblue{
\subsection{Other organizations} 
    When applicable: If the proposal involves organizations other
    than the submitting organization, list all partners.
 
\subsection{Vendor Quotes}
 Encouraged: 
 
       Include relevant, itemized vendor quotes.

\subsection{Collaboration Letters}
 
    Statements from individuals, on institutional letterhead,
    confirming substantive collaboration efforts and/or usage of the
    instrument may be submitted, but they must follow only the format
    indicated below.
 
To: NSF MRI Coordinator

 By signing below I acknowledge that I am listed as a collaborator
 on this MRI proposal, entitled ``MRI-R2: Development of the Atacama Sub-millimeter
 Telescope Robotic Observatory (ASTRO)'', with Christopher L.~Martin as the Principal
 Investigator.  I agree to perform the tasks assigned to me, as
 described in the proposal, and I commit to provide or make available
 the resources therein designated to me.

Signed:    Print Name:

Date:   Institution:

} %End of NSF Call for Proposals Text

\subsection{Classification statement}

\draftred{as a supplemental document, a signed statement from the sponsored research office classifying the performing organization as either non-Ph.D.-granting, Ph.D.-granting, or non-degree-granting (see Section IV)}

%% \subsection{Post-doctoral Mentoring (if applicable)}
%% 
%% \subsection{Contractual and Cost Information Including Certifications}
%% 
%% \draftred{This section is from the CfA in 2004 and is merely as an example}
%% 
%% % From http://cfa-www.harvard.edu/cfa/cgpm/cfa_only/Cost2G02.html
%% 
%% The Smithsonian Institution, an independent trust establishment was
%% created by an act of the Congress of 1846 to carry out the terms of
%% the will of James Smithson of England, who had bequeathed his entire
%% estate to the United States of America ``to found at Washington, under
%% the name of the Smithsonian Institution, an establishment for the
%% increase and diffusion of knowledge among men.''  After accepting the
%% trust property for the United States, Congress vested responsibility
%% for administering the trust in a Smithsonian Board of Regents.
%% 
%% The Smithsonian performs research, educational and other special
%% projects supported by grants and contracts awarded under the cost
%% principles of the Federal Acquisition Regulation, Subpart 31.7
%% Contracts with Nonprofit Organizations.  It is audited by the Defense
%% Contract Audit Agency, Landover, Maryland.
%% 
%% The Charter of the Smithsonian Institution carries a mandate for the
%% ``increase and diffusion of knowledge among men.''  Therefore, any
%% grant or contract that may be awarded as a result of this proposal
%% must be unclassified, in order not to abridge the Institution's right
%% to publish, without restriction, findings that result from this
%% research project.
%% 
%% Considering the nature of the proposed effort, it is requested that a
%% Research Grant with advance payment by electronic funds transfer be
%% awarded to cover the proposed project in accordance with Subpart B
%% Section .22(b) of OMB Circular No. A-110 dated 30 September 1999.
%% 
%% Pursuant to Subpart C, Section .33 and .34 of OMB Circular No. A-110
%% dated 30 September 1999, it is requested that title to all exempt
%% property and equipment purchased or fabricated under the proposed
%% contract be vested irrevocably in the Institution upon acquisition.
%% 
%% In accordance with an agreement between the Office of Naval Research
%% and the Smithsonian, the Institution operates with predetermined fixed
%% overhead rates with carry-forward provisions.  For Fiscal Year 1996
%% and beyond, the Indirect Cost and Fringe Benefits Rates are developed
%% in accordance with the Office of Management and Budget Circular (OMB)
%% A-122: Cost Principles for nonprofit organizations. The following
%% approved rates, provided by ONR 
%% Negotiation Agreement dated 25 October 2002, shall be used for forward pricing
%% and billing purposes for Fiscal Year 2003.
%% % Negotiation Agreement dated 18 October
%% % 2001, shall be used for forward pricing and billing purposes for
%% % Fiscal Year 2002.  
%% The Fringe Benefits Rate will be applied to the
%% Total Direct Labor Costs.  The Material Overhead Rate will be applied
%% to the cost of materials, equipment and subcontracts.  The Direct
%% Operating Overhead Rate will be applied to the Direct Labor and
%% Benefits costs.  The G\&A Rate will be applied to the base
%% consisting of total costs except the costs associated with the
%% materials, equipment and subcontracts.
%% 
%% The following Approved Rates shall be used for forward pricing and
%% billing purposes for Fiscal Year 2003:
%% 
%% %\begin{table}[H]
%% %\begin{center} {
%% %\parbox{6.0in}{
%% %\caption[SAO Overhead Rates]{SAO Overhead Rates}
%% %\smallskip
%% \begin{tabular}{l r l}
%% Material Overhead Rate & 3.7\% & \parbox[t]{3in}{(Cost of materials, equipment, and subcontracts)}\\
%% Leave Rate & 17.9\% & \parbox[t]{3in}{(Total Direct Labor Costs less paid leave and training \{Productive Labor\})} \\
%% Fringe Benefits Rate  & 26.7\% & \parbox[t]{3in}{(Total Direct Labor Costs)}\\
%% Fringe Benefits Rate (part time) & 8.6\% & \parbox[t]{3in}{(Total Direct Labor Costs)}\\
%% Direct Operating Overhead Rate& 23.9\% & \parbox[t]{3in}{(Total Direct Labor and Fringe Benefits Costs)}\\
%% \parbox[t]{1.9in}{General and Administrative Rate (G\&A)} & 14.4\% & \parbox[t]{3in}{(Base consists of Direct Operating Activities less Net Costs Associated with materials, subcontracts and equipment)}\\
%% \parbox[t]{1.9in}{Central Engineering Overhead Rate} & 24.0\% & \parbox[t]{3in}{(Central Engineering Direct Labor and Benefits Costs)}
%% \end{tabular}
%% %} %endparbox
%% %} \end{center}
%% %\end{table}
%% 
%% Rate verification can be made by contacting Ms. Linda Shipp, Office of
%% Naval Research, Indirect Costs/ONR 242, 800 N. Quincy Street, Room
%% 704, Arlington, Virginia 22217, telephone (703) 696-8559, or e-mail
%% {\tt linda\_shipp@onr.navy.mil}.
%% 
%% Engineering services are provided by the Central Engineering
%% Department as a Cost Center.  Charges by the department to research
%% projects are inclusive of Direct Labor, Fringe Benefits, and Central
%% Engineering Overhead.
%% 
%% \subsubsection{Certifications}
%% 
%% Pursuant to Executive Order 12549 and implementing rule (FAR
%% 52.209-5), the Smithsonian Institution certifies that it presently is
%% not debarred, suspended, proposed for debarment, declared ineligible
%% or voluntarily excluded from covered transactions by any Federal
%% department or agency.
%% 
%% Pursuant to Section 1352, Title 31, United States Code (USC) and
%% implementing rule (FAR 52.203-12), the Smithsonian Institution
%% certifies that no Federal appropriated funds have been paid or will be
%% paid to any person for influencing or attempting to influence an
%% officer or employee of any agency, a Member of Congress, an officer or
%% employee of Congress, or an employee of a Member of Congress on his or
%% her behalf in connection with the awarding of any Federal contract,
%% the making of any Federal grant, the making of any Federal loan, the
%% entering into of any cooperative agreement, and the extension,
%% continuation, renewal, amendment or modification of any Federal
%% contract, grant, loan or cooperative agreement.

